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Executive Assistant & Events Coordinator
| Job title: | Executive Assistant & Events Coordinator |
|---|---|
| Location: | Remote | New Jersey or Illinois based candidates strongly preferred |
| Terms: | Part time |
| Compensation: | $20-$25 hourly, based on experience |
| Start date: | Immediate |
| Travel: | Some travel required for in-person events and industry conferences |
About Recycle Coach
While it’s true that most municipalities start using Recycle Coach so residents know when it’s garbage day, we’re so much more than just a calendar. Recycle Coach provides solid waste education, recycling education, and communication solutions across 1,700+ cities in North America and Australia. Our mobile app creates engaging and interactive learning experiences that help solve local environmental challenges, teaching residents not only how to recycle correctly, but why it matters.
At Recycle Coach, we’re looking for top talent who get excited about using technology to solve environmental challenges. We’re a forward-thinking organization that has led for 20+ years in waste and recycling information and education through technology.
About the Role
We're seeking a detail-oriented, organized professional to support our CEO and support our trade show operations, providing hands-on coordination and execution support for employee engagement initiatives and industry conferences. This hybrid role splits time between executive assistance and events coordination, offering the opportunity to impact multiple areas of the organization.
Key Responsibilities
Executive Assistant (CEO Support)
- Manage CEO calendar, meetings, and scheduling
- Prepare meeting agendas, materials, and follow-up communications
- Handle correspondence, emails, and administrative requests
- Coordinate travel logistics and itineraries
- Assist with ad-hoc projects and priorities as needed
Event Management
- Coordinate and execute logistics for conferences, roadshows, and company-wide events
- Research and manage event vendors, venues, and contracts, ensuring seamless delivery
- Manage invoices and support financial processes related to events
- Oversee comprehensive quality check of all owned assets and facilitate maintenance as necessary, before and after events
- Facilitates printing, packing, and shipping for programs from warehouse, and is the first line of defense for any logistics issues
- Prepares necessary documentation (BOLs, custom forms, etc.)
- Collaborate with internal stakeholders and external partners to deliver high-quality outcomes
Qualifications
- Experience in operations, events, or program coordination
- Strong organizational and interpersonal skills
- Attention to detail and follow-through
- Comfortable operating in a fast-paced, multi-stakeholder environment
- Ability to manage multiple priorities simultaneously
How to Apply
Please submit a single PDF containing your cover letter and resume. Label the file LASTNAME_AE and use the same format in your email subject line.
Send to: careers@recyclecoach.com
Only candidates selected for an interview will be contacted. We appreciate your interest in Recycle Coach.
Recycle Coach is an equal opportunity employer.